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VIANSOFT(R) Church Treasurer
TUTORIAL-TRIAL DISK OPERATION (SW)
(c)1988 - 1993 Vian Corporation
________________________________________
The VIANSOFT(R) Church Treasurer TUTORIAL-TRIAL DISK allows you to
learn the operation of the system (in Tutorial Mode). You will see
how easy it is to record and post income and expenses. The written
Tutorial leads you step-by-step through the normal income and
expense posting routines.
After completing the Tutorial, you can print other reports and
experiment with other functions. Then, print out the User's Manual
(from the disk) and set up the system in Trial Mode. Use the
system in Trial Mode to record a three month period of income and
expense transactions for your church, print reports, etc.
If you feel that the system meets the needs of your church and you
continue to use it beyond the three month trial posting period, we
expect you to register your church as a user of the system. After
the three month Trial Mode period, messages to register will appear
throughout, but you will be able to use each function of the
system.
Minimum Hardware Requirements for the VIANSOFT(R) Church Treasurer:
. Single Floppy (720K Minimum), Dual Floppy
(360K Minimum each) or Hard Disk Drive and
one floppy
. 384K RAM Memory
. 80 column monitor
. 80 column compatible printer
Disk Operating System:
. PC DOS 2.0 (or higher) or MS-DOS 2.1 (or
higher)
Maximum limits of the VIANSOFT(R) Church Treasurer for storing
information (in Trial Mode and Registered Mode):
. 500 Item Codes (Including Fund, Budget
Item or Report Grouping)
. 15 Bank Accounts (15 different places
where church money is kept (Example:
Checking Account, Savings Account, CD,
Money Market Account, Mutual Fund, etc.)
. Unlimited Transactions
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-2
Hard Disk: The number of transactions stored
is based on available disk space.
Floppy Disk: The number of transactions that
can be stored on one floppy disk is determined
by disk space and the number of Funds, Report
Groupings, Budget Items and Bank Accounts you
enter into the computer.
For example, a church with approximately 5
Bank Accounts and a combined total of
approximately 150 Funds, Report Groupings and
Budget Items/Categories will be able to store
approximately 1600 line items on one 360K
floppy data disk (720K and high density disk
will store proportionately more). Once the
first floppy disk is full, recording and
posting of transactions would continue on a
second disk and so on.
The differences between the TUTORIAL MODE, TRIAL MODE and
REGISTERED MODE (as it will perform for a registered user) are
listed as follows:
1. In TUTORIAL MODE, the capacities of the
program are limited. Use the Tutorial Mode
(with the sample data provided on the disk) to
learn the operation of the program and
experiment with its functions.
The Tutorial-Trial Disk (in Tutorial Mode) is
operational in any single drive (A, B) or on a
directory on your hard disk.
2. In TRIAL MODE, the program's full capacities
are available (as stated in the User's Manual)
to post 3 month's income and expenses for the
church.
You can begin using the system right away for
your church. There is no delay while you wait
for your registration to be processed.
(More regarding the set up and use of Trial
Mode at the end of this Tutorial.)
3. In REGISTERED MODE, all messages and reminders
to register are deleted. The program will
function as stated in the User's Manual. All
information you enter in Trial Mode will be
accessible in Registered Mode.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-3
VIANSOFT(R) TUTORIAL-TRIAL DISK
START UP PROCEDURE
Hard Disk System: Start up system. At the C>,
change to the subdirectory CTTUTOR or to the
subdirectory where you installed the Tutorial-
Trial Disk files (Example: cd cttutor (Press
<ENTER>)), then continue with Step 7.
STEP
1. Put MS-DOS Disk or PC DOS Disk in drive A.
2. Turn system power on.
(Always wait for disk drives to stop before
going on to the next step.)
Your computer may perform steps 3 and 4
automatically.
3. Type date (m/d/y)..................Press ENTER
4. Type time..........................Press ENTER
-OR- just..........................Press ENTER
5. Remove DOS disk from drive A.
6. At the A>,
Place the disk you made using the Install
Program in drive A.
7. Type: ct .......................Press ENTER
Note: For day-month-year date format,
type: ct dmy .....Press ENTER
To change the currency unit from $ to a
different printable character, start the
program by typing: ct $x (where x
equals the printable character)
.....Press ENTER
To use both day-month-year date format
and a different currency unit, start the
program by typing: ct dmy $x (where x
equals the printable character)
.....Press ENTER
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-4
8. Title screen and copyright notice are
displayed on the screen.
Color Monitor? Type y (for Yes) or n (for No)
9. Are you an experienced computer user (Y/N)?
Type: y (for Yes) or n (for No).
Note: If you type n (for No), the repeat key
(type ahead) feature is slowed down on
the keyboard when moving from one menu
or screen to another. This helps new
computer users keep their place during
the Tutorial as they access menus and
screens for the first time.
The MAIN MENU is displayed on the monitor
screen.
Whenever you hear a beep, look for a message
at the bottom of the screen.
L E S S O N # 1
INCOME AND EXPENSES
The VIANSOFT(R) Church Treasurer is designed to meet the unique
accounting needs of a church. It allows you to keep track of
budget, income and expenses as compared to a traditional business
accounting system where the main emphasis is on keeping track of
profit and loss.
VIANSOFT(R) automatically records your entry to the Transaction
List (Journal) and posts it to the appropriate budget item or
category (ledger) in one step at the time you type the information
into the computer.
In Lesson 1, you will see how easy it is to enter income and
expenses using the VIANSOFT(R) Church Treasurer.
Normally, the church Financial Secretary (the person assigned to
count and record the donations made to the church each week) will
make a deposit to one of the Church Bank Accounts and give you the
total dollar amounts for each contribution area (Local Church,
Benevolences, etc.). When you receive this statement, you will
record and post the income information to the VIANSOFT(R) Church
Treasurer.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-5
When it is time to pay bills, it is easy to use the VIANSOFT(R)
Church Treasurer to record and post expenses to specific budget
items or categories.
INCOME
Financial Secretary Statement of Income
You receive a statement from the Financial Secretary listing the
church income for the past week.
The statement:
Total Amount of Income: $5,000.00.
$3,700.00 donated to the Local Church (to
cover general expenses for budgeted items)
$1,000.00 donated to the NJ Church
Organization (Benevolence)
$300.00 to the Local Church Improvement Fund
(for General Improvement)
Note: There are two Bank Accounts set up for
this tutorial, a Checking Account (named
MAINCK) and a Savings Account (named
SAV). (You can set up a maximum of
fifteen with VIANSOFT(R).)
All of the income listed in this statement from the Financial
Secretary will be posted to the Checking Account, MAINCK (Main
Checking Account).
Part of this money will be placed in the General Operation Fund to
cover general church (budgeted) expenses, while part will be placed
in the Pass-thru Fund (NJ Church Organization) (for Benevolences)
to be forwarded to the agency and part will be placed in the
Improvement Fund under the category General Improvements.
Note: Funds are used to keep track of income.
ENTER INCOME
Note: During the Tutorial, always refer to the monitor screen after
each instruction to see how the instruction compares with the
display on the monitor.
Whenever you hear a beep, look for a message at the bottom of the
screen.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-6
From the MAIN MENU displayed on the monitor,
Type: e (for Enter Transactions Menu)
The ENTER TRANSACTIONS MENU is displayed on
the monitor (at the bottom of the screen).
From the ENTER TRANSACTIONS MENU,
Type: i (for Income)
The ENTER INCOME MENU is displayed on the
monitor.
Note: The Bank Account Code (MAINCK) is shown
at the upper right of the screen. This
is the Bank Account you are currently
working in. The Bank Account Code
displayed (MAINCK) is for the most
active Bank Account, the church checking
account. (The code that is displayed
automatically when you start the program
can be set (default) during the set up
for your church.)
The Disk Name (CTDAT) and Disk Number
(Disk #1) is displayed at the upper left
of the screen. This Disk Name and
Number is displayed when the system is
used with a floppy data disk.
Press <F2> (Function Key 2, the key marked
<F2> on your keyboard) to display the ENTER
INCOME screen.
The cursor (blinking underline) is positioned
under the Posting Date on the monitor.
Posting Date The current date is shown. This entry will be
recorded and posted at the current date.
................Press ENTER
Note: With VIANSOFT(R), you can record and
post to previous dates and still retain
an audit trail.
If the posting date were edited on the screen,
it will remain changed until you change it
again or until you leave the ENTER TRANSACTION
section of the program. This makes it easy to
record and post more than one transaction to a
single previous date.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-7
Note: Generally, when you want to change
(edit) information displayed on the
screen, you will use the Up and Down
Arrow (cursor control) keys to move the
cursor (blinking underline) to the
information needing correction. Then,
press the DEL (Delete) key. This will
erase the information at the cursor
(blinking underline) position and then
type the correct information.
Total Amount For This Entry
You want to type the full amount to be added
to this Bank Account (the Checking Account:
MAINCK) on this screen.
Total Amount of Income (for this entry):
$5,000.00
Type: 500000
(DO NOT USE DOLLAR SIGN, DECIMAL POINT OR
COMMA. INCLUDE DOLLARS AND CENTS)
................Press ENTER
Comment Include a comment about this entry.
Type: (today's date) .............Press ENTER
Funds or Designated Budget Items/Categories to Add to:
Code Under the heading Code, the number 1000 is
displayed.
Note: You can set this default Fund Code when
you set up the system for your church.
This number 1000 is the code for the General
Operation Fund.
Note: A Fund is used to keep track of income
for the Budget Items/Categories within
it. (Income can also be recorded and
posted to an individual Budget
Item/Category if desired.)
Press <F10> (Function Key 10) to display the
Fund, Report Grouping and Budget Item/Category
Codes list.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-8
Note: The Fund, Report Grouping and Budget
Item/Category Codes are displayed for
reference. They can be accessed
whenever you see the <F10> displayed at
the bottom of the screen. (You can set
your own codes and categories when you
set up the system for your church.)
You will notice, if you have accounting
background, that the code numbers do not have
to follow the traditional numbering system.
VIANSOFT(R) allows you to use any whole number
(5 digit maximum) to number your Funds, Budget
Items/Categories and Report Groups.
At the top left of the screen, the Gen. Op.
Fund (General Operation Fund) code is
displayed (1000).
Directly under the Gen. Op. Fund is the Report
Group: Church Building.
Directly under the Church Building Report
Group are the Budget Items/Categories assigned
to the Church Building Report Group within the
Gen. Op. Fund.
Notice that the Fund is the farthest to the
left in the column, whereas the Report Group
and Budget Items/Categories are indented to
the right two spaces each.
It is easy to locate specific Budget Items or
Categories in each Report Group and Fund.
Press <F10> (Function Key 10) or <Esc>
(Escape) to return to the ENTER INCOME screen.
The cursor (blinking underline) is still
positioned under the Code 1000.
You want to record and post $3,700.00 to the
Gen. Op. Fund.
The code for the General Operation Fund is
displayed (1000). .................Press ENTER
The Description (Gen. Op. Fund), T (Type) (F
for Fund) and Amount (5000.00) are displayed.
The amount displayed is the total amount of
the entry ($5,000.00).
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-9
You want to record and post only $3,700.00 to
the General Operation Fund.
With the cursor in the amount column (to the
right of the Description and T (Type)), type
the correct amount to be recorded and posted
to the Gen. Op. Fund ($3,700.00).
Note: Recording to the journal and posting to
the Fund or Budget Item/Category
(ledger) occurs automatically later in
this procedure.
Type: 370000
(DO NOT USE DOLLAR SIGN, DECIMAL POINT OR
COMMA. INCLUDE DOLLARS AND CENTS.)
................Press ENTER
The cursor (blinking underline) is now
positioned at the beginning of the next line
(under the first Code (1000)) ready for you to
type another Code for other Funds or Budget
Items/Categories included in this entry.
You want to record and post $1,000.00 to the
NJ Church Organization for Benevolence.
Press <F10> (Function Key 10) to display the
Code List.
Locate the NJ Church Org. category in the
right column on the screen in the Pass-thru
Fund under the Report Grouping Benevolences.
The code number for the NJ Church Organization
is 2110.
Press <F10> (Function Key 10) to return to the
ENTER INCOME screen.
Type: 2110 .................Press ENTER
The Description (NJ Church Org.), T (Type), B
(for Budget Item/Category) and amount are
displayed.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-10
The amount displayed ($1,300.00) is the
difference between the Total Amount
($5,000.00) and the Gen. Op. Fund entry
($3,700.00).
$ 5,000.00
- 3,700.00
----------
$ 1,300.00
You want to record and post only $1,000.00 to
the NJ Church Org. category.
Type: 100000
(DO NOT USE DOLLAR SIGN, DECIMAL POINT OR
COMMA. INCLUDE DOLLARS AND CENTS)
................Press ENTER
The last category to record and post to for
this entry is to the area for General
Improvement.
Press <F10> (Function Key 10) to display the
Code List.
Locate the Code number for General Improvement
on the lower right of the screen listed under
the Improvement Fnd (Improvement Fund) in the
Report Group General.
The Code number is 3110.
Press <F10> (Function Key 10) to return to the
ENTER INCOME screen.
Type the Code number for the General
Improvement category.
Type: 3110 .................Press ENTER
The remaining amount ($300.00) that is
displayed is to be recorded and posted to this
item (General Improvement).
Note: VIANSOFT(R) keeps track of the amounts
so that the total of the amounts for the
items equals the total amount for the
entry (at the top of the screen).
There are no other Funds or Categories to be
entered on this ENTER INCOME screen.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-11
Note: VIANSOFT(R) handles as many as eight
codes on a single entry screen. If the
total amount of income is to be
distributed to more than eight Fund or
Budget Item/Category codes, divide the
total amount into two or more entry
screens for recording and posting
purposes. You would include a comment
"Entry 1 of 2" and "Entry 2 of 2" to
indicate how the entries are related.
To record and post the entries,
..............Press <Esc>
Note: When you see q (for Quit) or Ctrl-q
displayed on the monitor screen, you can
press the Escape (<Esc>) key instead of
the letter q or Ctrl-q.
The income is recorded to the journal and
posted to the proper Fund and Budget
Items/Categories.
After recording and posting is completed,
press q (for Quit) to display the ENTER
TRANSACTIONS MENU.
ENTER EXPENSES
You will now record and post expenses to the
Checking Account (MAINCK).
You have received two bills you pay from this
Checking Account.
Church Phone: $200.00
Heating Fuel Statement: $275.00
From the ENTER TRANSACTION MENU displayed on
the monitor,
Type: e (for Expenses)
The ENTER EXPENSE MENU is displayed on the
monitor.
Press <F2> (Function Key 2) to display the
ENTER EXPENSE screen.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-12
EXPENSE FOR CHURCH PHONE BILL
Check Number 1533
This is the next check number to be used in
the MAINCK account. This check is used to pay
this month's Church Phone bill.
Note: VIANSOFT(R) will automatically display
the next check number for a Bank Account
that uses checks. (The check number can
be edited.)
The cursor (blinking underline) is positioned
under the Posting Date on the monitor.
Posting Date The current date is shown. This expense will
be recorded and posted at the current date
shown. ................Press ENTER
Total Amount The full amount to be subtracted from this
For This Entry Bank Account (the Checking Account, MAINCK) on
this screen for the check number displayed
(1533) is entered.
Enter amount of this check (for Church Phone
Bill).
Type: 20000
(DO NOT USE DOLLAR SIGN OR DECIMAL POINT.
INCLUDE DOLLARS AND CENTS)
................Press ENTER
Note: Remember, if you make a mistake, use the
Up and Down Arrow (cursor control) keys
to move the cursor to the line needing
correction. Press the DEL (Delete) key
to erase the information displayed, then
type the correct information.
Payable To Type: NJ Phone Co ................Press ENTER
Comment Include a comment (up to 30 characters) about
this entry. (If no comment, just press
ENTER.)
For this entry,
Type: For this month ............Press ENTER
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-13
Budget Items/Categories To Subtract From
You want to deduct the $200.00 Church Phone
expense from the Church Phone Budget Item.
The cursor (blinking underline) is under the
heading Code to the left on your screen.
Press <F10> (Function Key 10) to display the
Code List.
Locate the code for Church Phone at the upper
left of the screen under the Gen. Op. Fund
(General Operation Fund) in the Church
Building Report Grouping.
Church Phone is code 1110.
Press <F10> (Function Key 10) or the <ESC>
(Escape) key to return to the ENTER EXPENSE
screen. (The cursor is positioned in the Code
field.)
Type: 1110 .............Press ENTER
The Description (Phone) and the Amount
($200.00) is automatically displayed to the
right of the Code.
The cursor is now positioned in the Amount
field to the right of the Description, under
the amount $200.00.
This is the total amount of the phone bill
($200.00). No other Budget Items or
Categories are involved when entering this
Church Phone bill.
Note: If you want to correct (edit)
information displayed on the screen, use
the Up and Down Arrow (cursor control)
keys to move the cursor to the line
needing correction. Press the DEL
(Delete) key to erase the information
displayed, then type the correct
information.
When the information on the screen is
displayed correctly,
................Press <Esc>
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-14
The Expense Entry is recorded to the journal
and posted to the Budget Item (Church Phone)
automatically.
EXPENSE FOR HEATING FUEL BILL
The Washington Fuel Company sent you a
statement for two deliveries, one heating fuel
oil drop at the church and one at the
parsonage. You want to pay this statement
with one check, but at the same time enter the
expenses under the proper Budget
Items/Categories (Church Heating and Parsonage
Heating).
FUEL OIL STATEMENT - WASHINGTON FUEL CO.
Church 203 Gal. $175.00
Parsonage 117 Gal. $100.00
Total Due $275.00
From the ENTER EXPENSE MENU displayed on the
monitor:
Press <F2> (Function Key 2) to display the
ENTER EXPENSE screen.
Check Number 1534
Posting Date Record and post this entry at the current date
shown. ......................Press ENTER
Total Amount Type the full amount to be subtracted from
For This Entry this Bank Account (the Checking Account,
MAINCK) for the check number displayed (1534).
Total Amount of Heating Fuel Bill: $275.00
Enter amount of this check.
Type: 27500
(DO NOT USE DOLLAR SIGN OR DECIMAL POINT.
INCLUDE DOLLARS AND CENTS)
................Press ENTER
Payable To Type: Washington Fuel Co. .........Press ENTER
Comment Include a comment for this entry.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-15
Type: Church & Pars. Heating Fuel
................Press ENTER
Budget Items/Categories To Subtract From
You now want to deduct $175.00 from the Church
Heating budget item.
Press <F10> (Function Key 10) to display the
Code List.
Locate the Code for Church Heating under the
Gen. Op. Fund (General Operation Fund) in the
Church Building Report Grouping. Heating is
the budget item. The Code number is 1130.
Press <F10> (Function Key 10) or <ESC>
(Escape) to return to the ENTER EXPENSE
screen.
Type the Code (for Church Heating): 1130
................Press ENTER
The Description (Heating) and Amount (275.00)
is automatically displayed to the right of the
Code.
The cursor is positioned in the Amount field
to the right of the Description where the
TOTAL AMOUNT of this check is displayed
($275.00).
Enter the dollar amount for the Church
Heating: $175.00
Type: 17500
(DO NOT USE DECIMAL POINT. INCLUDE DOLLARS
AND CENTS)
................Press ENTER
Now, the cursor is positioned on the next line
under the Item Code 1130.
You want to enter the Budget Item/Category
code for Parsonage Heating.
Press <F10> (Function Key 10) to display the
Code List.
Locate the code for Parsonage Heating under
the Gen. Op. Fund (General Operation Fund) in
the Parsonage Report Grouping.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-16
The Code for Parsonage Heating is 1230.
Press <F10> (Function Key 10) or <Esc>
(Escape) to return to the ENTER EXPENSE
screen. The cursor is again positioned in the
Code field.
Enter the code for Parsonage Heating: 1230
Type: 1230 .................Press ENTER
The Description (Heating) and Amount is
displayed to the right of the Code number.
The Amount column to the right of the
Description shows the difference between the
Total Amount of the check ($275.00) and the
amount for the Church Heating ($175.00)
displayed directly above.
Total Amount of Check $275.00
Church: Heating $175.00
Parsonage: Heating $100.00
The computer will keep track of the entries
that are made to be sure the Total Amount of
the check will equal the amounts entered for
each Budget Item/Category.
There are no other budget items affected for
this expense (Heating Fuel Statement).
Note: If you want to correct (edit)
information displayed on the screen, use
the Up and Down Arrow (cursor control)
keys to move the cursor to the line
needing correction. Press the DEL
(Delete) key to erase the information
displayed and type the correct
information.
Note: If you wanted to cancel the entry
without posting the information, set the
Total Amount and all other monetary
amounts displayed on the screen to zero.
The entry would not be recorded or
posted. (Do not cancel this entry when
working through the tutorial.)
Note: If the total amount of the expense (for
a single check) is to be deducted from
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-17
more than eight Budget Item/Category
codes, divide the total amount into two
or more entry screens for recording and
posting purposes. You would include a
comment "Entry 1 of 2" and "Entry 2 of
2" to indicate how the entries are
related. The same check number would be
used for both entries.
When the information on the screen is
displayed correctly,
.....................Press <Esc>
The Expense Entry is recorded and posted.
Quit Type: q (for Quit) to display the ENTER
TRANSACTIONS MENU.
The ENTER TRANSACTIONS MENU is displayed on
the monitor.
TRANSFER This option is selected when you want to
transfer money from one Bank Account to
another Bank Account. We will not be using
the Transfer option during the tutorial, but
you may experiment with it after completing
Lesson 2.
SPECIAL This option is selected if you wanted to
record and post an entry and do not want it to
be included as income or expenses. You can
add or subtract amounts using this option.
For example, you could keep track of non-
monetary assets using the Special Transaction
function. The entries made for Special
Transactions are included in a separate
section on reports or on separate reports.
Experiment with this option after completing
Lesson 2.
BALANCE This option is selected as part of the set up
FORWARD of the program when you set up the program for
your church. It will allow the display of
Balance Forward entries on reports for money
in church Bank Accounts prior to using
VIANSOFT(R). It will also allow you to enter
amounts after you set up the Posting
Information for a new year. (This option is
not operational in Tutorial Mode.)
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-18
TRANSACTIONS BY ENTRY DATE (Journal)
You have now completed all entries to the
Church Bank Accounts for the session. You
want to print the TRANSACTIONS BY ENTRY DATE
(Journal) (List). This is a log of what you
recorded during the session for the Church
Bank Account (For this Tutorial, the List will
contain what you recorded to the Checking
Account MAINCK).
Note: This TRANSACTIONS BY ENTRY DATE
(Journal) report is also used to
determine the entries recorded to a Bank
Account on a specified date (audit
trail).
From the TRANSACTIONS ENTRY MENU displayed on
the monitor,
Type: l (lower case L) (for List)
Entry Date First Date to be Included: (current date
shown) Print report for current date.
................Press ENTER
Last Date to be Included: (current date
shown) Print report for current date.
................Press ENTER
Output to Type: p (for Printer)
Position paper. Turn on printer.
................Press ENTER
Report complete. ................Press ENTER
Do you want to print report for another Bank
Account? (Y/N)
Type: n (for No)
Note: You have the option of printing the
report for other Bank Accounts -
experiment with this feature after
Lesson 2 has been completed.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-19
TRANSACTIONS BY ENTRY DATE (Journal)
Report The TRANSACTIONS BY ENTRY DATE report contains
Description the following information about the
transactions you recorded:
. Date the Report is printed (current date)
. Bank Account (Code)
. Report Period beginning (first date
included)
. Report Period ending (last date included)
. Entry Date (date the entries were made)
. Posting Date (date recorded item(s) were
posted to)
. Transaction Type Code (TRAN TYPE)
Transaction Type Codes:
I Income
IA Income Adjustment
E Expense
EA Expense Adjustment
TI Transfer In
TO Transfer Out
S+ Special Transaction (Added)
S- Special Transaction (Subtracted)
BF Balance Forward
. Item Code (The Fund or Budget
Item/Category Code)
. Check Number (if checking account)
. Item Amount (The amount for each Budget
Item/Category or Fund included in the
Entry Total)
. Description/Pay to/Comment
. Entry Total (The Total Amount of the
Entry)/
. Report Total (The sum of the entries for
the report period)
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-20
. Beginning Balance (At beginning of report
period)
. Total for Report Period (same as report
total)
. Ending Balance (The sum of the Beginning
Balance and the Total for the Report
Period)
Note: Any amount subtracted from a Bank
Account is displayed in parentheses.
Quit Type: q (for Quit) from the ENTER TRACTIONS
MENU.
The MAIN MENU is displayed on the monitor.
This completes Lesson 1. In Lesson 2, you
will see VIANSOFT(R) pull together the
information you entered in Lesson 1 (along
with other sample information) into various
reports showing the potential of the
VIANSOFT(R) Church Treasurer's reporting
capability.
L E S S O N # 2
REPORTS
It's easy to print reports with the VIANSOFT(R) Church Treasurer.
In this section of the tutorial, you will learn the general way of
accessing all reports. A few reports will be discussed in detail,
after which you can experiment with other reports to see the extent
of VIANSOFT(R)'s reporting capability.
Note: The transaction information on the Tutorial-Trial Disk was
selected so that you will be able to easily see how each piece of
information is displayed on the report. (Not all Funds and Budget
Items/Categories have income or expenses assigned to them.)
REPORTS
From the MAIN MENU displayed on the monitor,
Type: r (for Reports Menu)
The REPORTS MENU is displayed on the monitor.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-21
Reports Menu The reports you can generate are listed on the
monitor.
You can generate reports to the printer,
screen or disk file.
EXPENSES BY POSTING DATE REPORT
From the REPORTS MENU displayed on the
monitor,
Type: d (for Expenses By Posting Date Report)
Posting Dates First date to be Included (current date is
displayed): Change the date to 3-1-93 by
typing the new date (3-1-93 or 3/1/93).
................Press ENTER
Last date to be Included (current date is
displayed): The report will span from 3-1-93
through the current date.
................Press ENTER
Create Report Filter
The REPORT FILTER screen is displayed on the
monitor. This screen displays the same Fund,
Report Grouping and Budget Item/Category code
information as the Code List you used in
Lesson 1.
Note: You can choose to print reports by
combinations of Budget Items/Categories,
Report Groupings or Funds you select on
the Report Filter screen.
There will be times when you want to
print reports showing all money passing
through your Bank Accounts. Other
times, you will want to generate
specific information regarding the
actual financial status of the church.
You may wish to print a report showing
Local Church (designated and non-
designated) money separate from moneys
that just pass through your Bank
Accounts on the way to other agencies
(Benevolence, World Hunger, etc.).
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-22
With VIANSOFT(R), you have the
flexibility of setting up a report by
Fund, Report Grouping or Budget
Item/Category.
The cursor is positioned in the upper left of
the screen.
At the bottom of the screen, the keys you need
to use this screen are listed with their
functions:
. A)ll - Type the letter a to include all
Funds, Report Groupings and Budget
Items/Categories on the report.
. S)elect - Type s to select individual
Funds, Report Groupings or Budget
Items/Categories to be on the report.
. Arrow Keys - Use the Arrow (cursor
control) keys to move the cursor to the
Fund, Report Grouping or Budget
Item/Category you wish to select.
If you first select a Fund, you can only
move the cursor to Funds. If you first
select a Report Grouping, you may move the
cursor to Report Groupings and Funds. If
you first select a Budget Item/Category,
you may move the cursor to any Fund,
Report Grouping or Budget Item/Category.
. R)eset - Type r to clear all Funds, Report
Groupings or Budget Items/Categories
selected on the screen.
. Pg Dn and Pg Up - Press these keys to
display Funds, Report Groupings and Budget
Items/Categories on other Report Filter
screen pages.
. <ENTER> - Press <ENTER> when the Report
Filter is set for the report.
For this report, you want to include all
Funds, Report Groupings and Budget
Items/Categories on the report.
Type: a (for All).
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-23
All Funds, Report Groupings and Budget
Items/Categories are highlighted. They will
all be included on the report.
................Press ENTER
Output to Type: p (for Printer)
Position paper, then turn on printer.
................Press ENTER
Report complete. ................Press ENTER
Do you wish to print report for another Bank
Account? (Y/N)
Type: n (for No).
Note: It is possible with VIANSOFT(R) to print
this report for other Bank Accounts
using the same Report Filter, Dates and
Output To as set for the report just
completed.
Save Report Filter? (Y/N)
The VIANSOFT(R) Church Treasurer allows you
the flexibility of saving up to 10 different
combinations of Funds, Report Groupings or
Budget Items/Categories for future use as one
of the Predefined Report Filters.
You will not be saving this Report Filter.
Type: n (for No)
The REPORTS MENU is displayed on the monitor.
EXPENSES BY POSTING DATE REPORT
Report The following information is included on the
Description report:
. Date the report is printed
. Bank Account (Code)
. Funds, Report Groupings or Budget
Item/Categories included on the report
. The Report Period beginning: (first date)
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-24
. The Report Period ending: (last date)
. Posting Date
. Item (Under Fund and Report Grouping)
. CK # (Check Number - church checking
account)
. Amount
(Any amount deducted from a Bank Account
will appear in parentheses.)
. TR TP (Transaction Type Codes)
Transaction Type Codes:
I Income
IA Income Adjustment
E Expense
EA Expense Adjustment
TI Transfer In
TO Transfer Out
S+ Special Transaction (Added to Bank
Account)
S- Special Transaction (Subtracted
from Bank Account)
BF Balance Forward
. Payable To/Comment
. Expenses For Posting Period (Total)
BUDGET vs EXPENSES REPORT
The BUDGET vs EXPENSES report shows the
Designated, Budgeted, Expense and Amount
Available for each Budget Item/Category,
Report Grouping and Fund. This report can be
generated within a date range or year-to-date.
From the REPORTS MENU,
Type: j (for Budget vs Expenses Report)
Date Range Of Type: y (for Year to Date)
The Report
Note: You can experiment with the date range
report after completing the Tutorial.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-25
Create Report The REPORT FILTER screen is displayed on the
Filter monitor.
This report is to include Budget Items only
from the Gen. Op. Fund.
Type: s (to select all the items in the Gen.
Op. Fund) ................Press ENTER
Output to Type: p (for Printer)
Position paper, then turn on printer.
................Press ENTER
Report complete. ................Press ENTER
Save Report Filter? (Y/N)
Type: y (for Yes)
File Code Number To Save Under:
Type: 0 (zero)
Description of Report Filter 0:
Type: Budget Items
................Press ENTER
Note: You do not have to save a report filter
that has been saved previously unless
you modified it and wish to save the
changes.
The predefined report filter is most useful
when you repeatedly select specific Budget
Items for a report that is printed frequently.
The REPORTS MENU is displayed on the monitor.
BUDGET vs EXPENSES REPORT
Report This report is a summary spanning all Bank
Description Accounts can be generated within a specific
date range or year-to-date. (Floppy system:
To generate the report by date range, the
beginning and ending dates must be on the
floppy disk).
The following information is included on the
report:
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-26
. Date the report is printed
. Date range of report or year-to-date
. Funds, Report Grouping and/or Budget
Item/Categories Included
. Fund Name
. Report Grouping Name
. Budget Item/Category Name
. Bal Fwd/Income (Income designated to the
specific Fund or Budget Item/Category or
Balance Forward Amount)
. Budget (The budgeted amount for this item)
. Expense (Expenses charged to this item)
(Any amount deducted from a Bank Account
will appear in parentheses.)
. Amount Available (The amount available is
the difference between the Bal Fwd/Income
Amount plus the Budget and the Expense
amounts)
. Subtotals (For each Report Group)
. Fund Totals (For each Fund)
. Grand Totals (Includes all on the report)
Note: An asterisk (*) next to the description
on the report indicates that there is
money for this Fund or Budget Item in
more than one Bank Account.
ALL BANK ACCOUNTS SUMMARY
From the REPORTS MENU,
Type: n (for All Bank Accounts Summary)
Output to Type: p (for Printer)
Position paper, then turn on printer.
................Press ENTER
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-27
Report complete. ................Press ENTER
The REPORTS MENU is displayed on the monitor.
ALL BANK ACCOUNTS SUMMARY
Report The ALL BANK ACCOUNTS SUMMARY is a year-to-
Description date report including information for all Bank
Accounts.
The ALL BANK ACCOUNTS SUMMARY report displays
the following information:
. Date the report is printed.
. Bank Account (Code and Description)
. Bal Fwd (Balance Forward Amount for each
Bank Account)
. Income (to each Bank Account)
. Expenses (to each Bank Account)
(Any amount deducted from a Bank Account
will appear in parentheses.)
. Transfers (Sum of the Transfer IN and
Transfer OUT for each Bank Account)
. Special (Sum of the Special + (IN) and
Special - (OUT) for each Bank Account)
. Balance (Amount in the Bank Account as of
the date of the report)
. Totals (Year-to-date)
SINGLE BANK ACCOUNT STATUS
From the REPORTS MENU,
Type: m (for Single Bank Account Status)
Dates First date to be included:
Type: 1-1-93 .................Press ENTER
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-28
Last Date to be included (leave the current
date displayed) ................Press ENTER
Output to Type: p (for Printer)
Position paper, then turn on printer.
................Press ENTER
Computing . . . .
Report complete. ................Press ENTER
Do you want to print report for another Bank
Account? (Y/N)
Type: n (for No)
The REPORTS MENU is displayed on the monitor.
SINGLE BANK ACCOUNT STATUS
Report The SINGLE BANK ACCOUNT STATUS report shows
Description the status for the Bank Account you selected.
The SINGLE BANK ACCOUNT STATUS report displays
the following information:
. Date the report is printed.
. Bank Account Code
. Beginning Balance (as of the first date)
. Balance Forward for Period
. Income for Period
. Expenses for Period
(Any amount deducted from a Bank Account
will appear in parentheses.)
. Transfers for Period
. Special Transactions for Period
. Ending Balance (as of last date)
Quit Type: q (for Quit) to return to the MAIN MENU.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-29
From the MAIN MENU, type q (for Quit) (or just
press <Esc>) to exit the VIANSOFT(R) Church
Treasurer.
Never turn off the computer (or, with floppy
system, remove your disk) until you see the
prompt (>) or you are told to remove your
disk.
If you used a floppy disk to work through the
Tutorial, remove the VIANSOFT(R) Church
Treasurer Tutorial-Trial disk from the drive.
You have completed the VIANSOFT(R) Church
Treasurer Tutorial. You have seen how easy it
is to post income and expense information and
generate reports.
Now, use the Tutorial information to generate
other reports and to use other functions of
the VIANSOFT(R) Church Treasurer to see if the
system will meet the needs of your church.
Print the complete User's Manual (included on
the original Tutorial-Trial Disk) for
reference. The User's Manual is approximately
164 pages (see instructions below).
If you reach a limitation when you experiment
further with the Tutorial-Trial Disk in
Tutorial Mode, use the Install Program to make
a new, installed copy of the Tutorial-Trial
Disk data.
These limitations will not be present in Trial
Mode when you set up the system for your
church.
Trial Mode Operation
When you are ready to begin the trial period,
set up the system for your church:
At the A>, place the original Tutorial-Trial
Disk in drive A, type: install (Press <ENTER>)
Use the Installation Program to:
. Remove the tutorial data.
. Print a copy of the User's Manual
(approximately 130 pages).
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-30
. Print a copy of the Notes (latest
enhancements not included in the User's
Manual).
. Install the program.
Then, follow the instructions in the manual to
set up the program on your system (hard disk
or floppy disk).
When you type your church's name and address
in the "DISPLAY/EDIT" Menu (Church Info) and
you are asked to type the password, type:
STARTTRIAL <Press ENTER>.
Enter all information, record and post income
and expenses for a 3 month period (during the
same calendar year) and perform all functions
in the program.
We suggest that you use the 3 month trial
period in one of two ways:
. Post income and expenses for a previous
quarter (3 months during the current
calendar year). You already have the
actual information. It will be easy to
compare VIANSOFT(R)'s information entry
and reporting features with the method you
are presently using.
Note: For hard disk and floppy systems, select
a previous quarter (within the current
calendar year). Follow the instructions
in the User's Manual on How To Begin.
. Follow the directions in the User's Manual
for the Set Up of the system. Use the
system to post and record income and
expenses for the next 3 month period
(within the same calendar year). Follow
instructions on How To Begin in the User's
Manual.
Messages will appear on the screen alerting
you to the mode the program is in.
During the 3 month trial period, you can
determine if the system meets the needs of
your church. If it does, you will register
the program for your church and receive the
permanent Password.
VIANSOFT(R) Church Treasurer (c)1988 - 1993
TUTORIAL-TRIAL DISK T-31
When you type in the permanent Password at the
Display/Edit, Church Info Option, the program
will be set to Registered Mode. All reminders
regarding registration will be deleted at that
time.
Directions to install your Permanent Password
can be printed from the Title Screen (once you
are installed in Trial Mode, see instructions
on the Title Screen screen).
All information you enter in Trial Mode will
be accessible in Registered Mode. You will
not have to type the information into the
computer again.
Please fill out the Registration Form found at
the end of this Tutorial when registering the
VIANSOFT(R) Church Treasurer for your church
(or print out the registration form in Trial
Mode on your printer). Thank you.
Do you know of other churches that would
benefit from this type of program? Let them
know about it. You can let them try a copy of
your original Tutorial-Trial Disk.
*********************************************
Another Church Software product from Vian
Corporation.
The VIANSOFT(R) Church Contribution System
The VIANSOFT(R) Church Contribution System
allows you to record pledged and non-pledged
contributions for members of your church in
240 different categories. It prints out
reports on membership, pledges and
contributions. Directories can be printed to
include various information. A Time And
Talent section is included to print lists of
organization member names, addresses and phone
numbers. It will print mailing labels and
form data files for word processing.
*********************************************
VIANSOFT(R) Church Treasurer (c)1988 - 1993
***** VIANSOFT(R) *****
Church Treasurer
Registration Order Form (SW)
Price: $85.00 (NJ residents include sales tax or tax
exempt number)
3.5" format: $ 1.00
Shipping: $ 5.00 per order
(Canadian orders: add $2.00 per product)
(International orders: add $7.00 per product)
Prices subject to change.
Payment: Check, MasterCard*, VISA*, certified check* or money
order* (Outside USA: MasterCard, VISA or International
Money Order in US Funds)
*For Rush Shipment
The software is registered to the church named below.
CHURCH INFORMATION: Enter all information below as it will appear
on report headings produced by the VIANSOFT(R) System. Print one
letter on each _ . Print clearly.
Church Name
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Church Address
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Contact Person (Ship To):
Name __________________________________________________
Address __________________________________________________
__________________________________________________
Phone ( )_______________________________________
Tax Exempt Number (if applicable) __________________________
Make checks payable to: Vian Corporation
Mail to: Vian Corporation, 452 West Hill Rd., Glen Gardner, NJ
08826-9726 USA
For MasterCard or VISA Mail Orders, include the following
information:
Circle One : MasterCard VISA
Cardholder's Name___________________________________________
Cardholder's Address________________________________________
________________________________________
Cardholder's Phone ( )______________________________
Card Number_________________________________________________
Card Expiration Date_______________________
Cardholder's Signature______________________________________
Total Dollar Amount of Credit Card Transaction $____________
Note: For MasterCard or VISA phone orders, please have all the
Order Form and Credit Card information ready before dialing.
Please call between 4:30 and 6:00 PM Eastern Time.
(908)537-4642
